TTB Beverage Solutions is committed to compliance with and adheres to the protection of personal information act (POPI) in South Africa, and confirm that we comply with this legislation.
The POPI Act requires us to:
1. Sufficiently inform candidates/ applicants/ work seekers (data subjects), hereafter referred to as candidates, of the purpose for which we will process their personal data.
2. Protect our information assets from threats, whether internal or external, deliberate or accidental, to ensure business continuation, minimize business damage and maximize business opportunities.
This policy and compliance framework establishes measures and standards for the protection and lawful processing of personal information within our organization and provides principles regarding the right of individuals to privacy and to reasonable safeguarding of their personal information.
The Information Officer is responsible for:
1. Conducting and preliminary assessment.
2. The development, implementation, and monitoring of this policy and compliance framework.
3. Ensuring that this policy is supported by appropriate documentation.
4. Ensuring that documentation is relevant and kept up to date.
5. Ensuring that this policy and subsequent updates are communicated to relevant managers, representatives, staff, and associates, where applicable.
All employees, subsidiaries, business units, departments, and individuals directly associated with TTB Beverage Solutions are responsible for adhering to this policy and for reporting any security breaches or incidents to the Information Officer.
Any service provider that provides information technology services, including data storage facilities, to TTB Beverage Solutions must adhere to the requirements of the POPI Act to ensure adequate protection of personal information held by them on our behalf. Written confirmation of this effect must be obtained by service providers.
Reasonable steps must be taken to store personal information obtained from candidates safely and securely.
This includes CVs, resumes, references, qualifications, integrity checks, and any other personal information that may be obtained for the purpose of candidate representation.
We will collect personal information directly from candidates.
Once in our possession, we will only process or release candidate information with their consent, except where we are required to do so by law. In the latter case, we will always inform the candidate.
We collect personal information from candidates in order to represent them to our clients for the purpose of recruitment and employment.
Limitation on Further Processing:
Personal information may not be processed further in a way that is incompatible with the purpose for which it was initially obtained. We collect personal information for recruitment, and it will ONLY be used for that purpose.
We are responsible for ensuring that candidate information is complete, up-to-date, and accurate before we use it. This means that it may be necessary to request that a candidate provide updated information. In the case where a candidate cannot be reached for this purpose, their personal information will be permanently deleted from our records.
Where personal information is collected from a source other than directly from the candidate (e.g. Social Media) we are responsible for informing the candidate:
1. That their information is being collected.
2. Who is collecting their information.
3. Of the specific reason why the information is being collected.
We will ensure technical and organizational measures to secure the integrity of personal information, and guard against the risk of loss, damage, or destruction thereof. Personal information must also be protected against any unauthorized or unlawful use or processing. We are committed to ensuring that information is used only with the candidate’s consent and only by authorized persons within TTB Beverage Solutions.
Participation of Individuals:
Candidates are entitled to know particulars of their personal information held by us, as well as the identity of any authorized persons that has access to the information. They are also entitled to correct any information held by TTB Beverage Solutions.
Monitoring and Policy Compliance:
The Board/management and information officer are responsible for administering and overseeing the implementation of this policy and, as applicable, supporting guidelines, standard operating procedures, notices, consents, and appropriate related documents and processes. All employees,
subsidiaries, business units, departments, and individuals directly associated with TTB Beverage Solutions are to be trained according to their functions, in the regulatory requirements, policies, and guidelines that govern the protection of personal information. We will conduct periodic reviews and audits to ensure compliance with this policy and guidelines. Any breach/es of this policy may result in disciplinary action and possible termination of employment.
We will establish standard operating procedures that are consistent with this policy and regulatory requirements. This will include:
1. Allocation of information security responsibilities.
2. Incident reporting and management.
3. Information security training and education.
4. Data backup.
By submitting your information and application you hereby confirm:
That you have read and understood our POPI Policy.
That you have no objection to TTB Beverage Solutions retaining your personal information for future matching.
Should suitable opportunities arise, we will contact you and request your consent before submitting your CV to a specific client for a specific purpose.
That the information you have provided is true, correct, and up-to-date.
If you have any additional questions about TTB Beverage Solutions’ collection and storage of data, please contact us:
Maddy van den Berg – Director
076 561 6429